Brief

Fruitbowl was engaged to support the Koorie Youth Council in the management of their annual Summit which took place in June 2018. Fruitbowl was selected due to its proven experience working with diverse organisations and in the not for profit sector. Fruitbowl’s previous work on the NATSIEC conference and Wonderfest event allowed them to develop a strong understanding of not for profit conferencing and youth events.

Connect, create, celebrate; that was the theme for the 2018 Koorie Youth Summit. The summit hosts Aboriginal & Torres Strait Islander youth aged between 18 – 28. Across the two days, the young people take the time to connect with their peers, discuss what is important, learn, share and celebrate their culture.

Objectives

Fruitbowl’s task was to assist the Koorie Youth Council across a number of key areas regarding the event. The main duties and responsibilities included;

  • Online and on-site registrations
  • Delegate management and travel
  • Website and app production
  • Venue management
  • On-site delegate and exhibitor customer service
  • Communication and marketing

Action

Fruitbowl worked to develop an online registration system to accommodate delegate registrations from across the state and a wide variety of organisations. This included the management of travel and accommodation as many delegates travelled from rural areas and were provided with accommodation at the summit venue. This year’s summit saw 200 delegate registrations, the greatest number yet!

Fruitbowl also designed the website for the summit and assisted in creating content for the official summit app. The app was downloaded by delegates and was the main source of communication between organisers and delegates. The app included the conference program, session locations, speaker details and general summit information. It also had Q&A functionality which assisted in keynote sessions where delegates were able to ask questions anonymously and timely using the app.

Conclusion

The summit was a great success with a high number of delegates and organisations involved. This year was the first year the summit was held at the Pullman on the Park. The venue provided great accommodation and a conferencing space. The Pullman on the Park was able to accommodate the smoking ceremony which is an important part of the opening of the summit. Along with the movie night, a social event offered to the rural delegates. The use of the app meant that on the day changes to breakout rooms and topics could be made without difficulty. Feedback provided by delegates and organisations has been positive with many commenting on what a great event it was. Fruitbowl is extremely proud to have been involved in such an important event and would like to congratulate Koorie Youth Council on such an outstanding event.

A big thank you to the event photographer Jacinta Keefe.